Discover Google Drive

Discover. Analyze. Secure...

The Google Drive Discovery Tool is a powerful solution built to scan, analyze, and report on all user drives within a Google Workspace domain. Designed with IT administrators, compliance officers, and data security professionals in mind, the tool provides deep visibility into organizational data stored on Google Drive.

🧠 Key Capabilities

✅ Comprehensive User Drive Scanning

• Scans all user drives (My Drives) across your domain using the Google Workspace Admin SDK and Drive API.

• Supports Shared Drives (optional) for complete coverage.

📊 Detailed Reports

• Ownership Reports: Identify files owned by internal vs. external users.

• File Type Analysis: Breakdown by MIME types (Docs, PDFs, ZIPs, Videos, etc.).

• Access Permissions: Highlight publicly shared files, externally shared files, and files shared with specific domains.

• Storage Reports: Aggregate total storage consumed per user and per file type.

• App Usage: Detect third-party apps accessing Google Drive data.

🔐 Security Insights

• Find policy violations like:

• Files shared with “Anyone with the link”

• Sensitive files shared externally

• Orphaned files (not owned or accessible by users)

📂 Shared Drives Usage (Optional)

• Discover active vs. dormant Shared Drives

• Analyze file count, size, and member access in Shared Drives

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🛠️ How It Works

1. Authenticate via a service account with domain-wide delegation.

2. Fetch Users via the Admin SDK.

3. Scan Each User’s Drive using paginated API calls.

4. Process and Store Metadata including file name, owner, permissions, size, and type.

5. Generate Reports in CSV, JSON, or dashboard format (e.g., Google Sheets, Power BI).

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📁 Output Formats

• CSV Reports for audit logs, policy reviews, or data exports.

• Google Sheets Dashboard (optional connector).

• API to fetch filtered report data for custom UIs.

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🧩 Use Cases

• 🔐 Security Audits: Quickly detect risky sharing behavior.

• 🗂 Data Clean-up: Identify large, duplicate, or unused files.

• 👥 User Offboarding: Retrieve files owned by deactivated or departed users.

• 📊 Compliance: Prove data residency and access patterns during audits.

• 🚫 Shadow IT Detection: Uncover unauthorized third-party app access.

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📎 Technical Requirements

• Google Workspace Admin privileges

• OAuth2 or Service Account with domain-wide delegation

• API access to:

• Google Admin SDK

• Google Drive API

• (Optional) Reports API

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🚀 Why This Tool?

Managing data across a growing team on Google Workspace is complex. Our Drive Discovery Tool brings transparency, control, and actionable insights—so you can reduce risk, stay compliant, and optimize storage.

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📥 Ready to Take Control?

Start scanning your domain’s Google Drives in minutes.

No agents. No risk. Full visibility.